Develop your school’s child safety risk register

Guidance for schools to manage child safety risks in compliance with Child Safe Standards.

Schools

All schools must assess child safety risks to comply with Child Safe Standards.
Schools can use the Child Safety Risk Register template to manage safety risks.
This template is optional. Schools can use other risk templates to identify and monitor child safety risks.

Download the Child Safety Risk Register template

1 Assess the types of risks

The Royal Commission into Institutional Responses to Child Sexual Abuse identified 4 types of child safety risks.

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Organisational risk

Organisational risk describes school attributes that make child abuse more likely to occur. The same attributes also make child abuse less likely to be identified and addressed.

These risks may occur when schools do not focus on prevention or when the school culture allows misconduct to happen. For example, a student disclosure is not believed.

School culture, policy and practice can influence whether harm or abuse will occur, be prevented, detected or stopped. They will also determine the how well a school responds to a student disclosure or reports abuse.

Factors to consider include:

level of student empowerment in the school culture
internal structures that support students speaking up or reporting abuse
willingness among decision-makers to put protective factors in place
whether school community, staff or volunteer behaviour discourages reporting. Reporting may be discouraged if the school:
has a strong hierarchical structure
encourages deference to authority or unquestioning trust of leaders
has a close-knit community, where people have known each other for years or are related
includes people with the attitude that young people should be seen and not heard
prioritises its reputation above the safety of students. Protective factors include:
appropriate child safe policies are in place and implemented
the school trains staff and volunteers in child safe policies
the school communicates child safe policies to the school community
adequate staffing to put policies and procedures into practice.

Key questions

How do our school structures, attitudes and practices affect the risk of harm or child abuse?
Does our school have protective factors in place? What are they?
Does our school community act to stop students reporting abuse?

Propensity risk

Propensity risk reflects the willingness of an individual to behave in an unacceptable way.

These risks may occur when people with a tendency to abuse children are able to access their victims. These people may:

have a sexual interest in children
display anti-social tendencies which allows harm to go undetected
have engaged in sexual misconduct or abuse before. To manage propensity risk, schools must operate on the assumption that everyone who works with students can pose some level of risk to them.

Key questions

Does our school understand the character of adults who engage with students in our school?
Have staff, volunteers, contractors, and service providers been effectively vetted?
Does training undertaken by staff and volunteers work to reduce the risk of harm or child abuse?
How does our school set expectations for adult behaviour?

Situational risk

Situational risks are created when potential perpetrators of child abuse have opportunities to:

be alone with a student
form relationships that involve physical contact or emotional closeness This can lead to grooming and unlawful sexual behaviour.

Factors to consider include:

the setting and facilities where the activity takes place
how often and for how long the activity occurs between a student and adult
whether the activity enables physical contact between students and adults
whether interactions can result in an emotional dependence on adults
the degree to which the activity is supervised.

Key questions

Are there opportunities for adults to be alone with students, unseen by others?
Are there opportunities for adults to form relationships with students that could lead to child abuse?
Are there opportunities for physical contact or emotional closeness that could lead to child abuse?
How does the physical environment of our school mitigate risks to child safety?
How does the online environment of our school mitigate risks to child safety? Note: Situational risks in activities like school camps and excursions need their own risk analysis. Government schools should review our Excursions Policy.

Vulnerability risk

Vulnerability risk arise from the characteristics of students in the school. All students are inherently vulnerable to abuse.

Factors that may increase vulnerability include:

age
Aboriginal and Torres Strait Islander or culturally and linguistically diverse backgrounds
disability
students who identify as LGBTIQA+
a history of trauma, abuse, mistreatment or neglect
students with an incentive to remain silent
inability to live at home
international students
contact with the justice system
history of drug or alcohol dependence
poor mental or physical health
academic achievement

Key questions

What circumstances or characteristics might make students in our school more vulnerable to harm or abuse? For further information see:
Research identifies four dimensions of risk of child sexual abuse in institutional settings.

2 Consider potential harm

It is standard practice to assess causes and consequences when analysing risks. For child safety risks, it is also important to consider all types of potential injury or harm to a child.

Harms related to child safety may occur at school, during school-related activities or at home.

Schools should assess child safety risks arising from the school, or failure by the school to protect a student from known harm outside the school.

Assessing the consequences of harm is complex. The same form of abuse can have very different impacts on children. This makes it difficult to predict how a harm will affect a child. Some consequences may take many years to surface and may have a cumulative impact. For this reason, harms caused by child abuse is always significant or severe for a child and their family. Therefore, all child safety risks have severe consequences.

To help identify and monitor risks, you can use our risk register template, which:

separates consequences that may harm the school from those that may harm children
does not require schools to assess the likelihood and consequence of a risk to identify a risk rating. Instead, schools assess whether their risk controls will mitigate the harms arising from each standard.

If your school uses an alternative risk assessment approach and template based on an assessment of likelihood and consequence, you should always consider the consequence of child abuse and harm to be severe or catastrophic.

3 Identify existing and new controls and treatments

Consider the following when identifying existing and planning for new controls and treatments.

Policies – what is our school policy towards a risk?
Processes – what are the steps our school takes to deal with a risk? For example, appointing a child safety champion
Programs – what existing programs can we put in place across our school to address a risk? For example:

Physical changes – can our school change our physical environment to reduce risk?
Online filters – can our school manage the online environment to reduce risk?
Supervision – can our school improve visibility of high-risk areas (physical or virtual) to reduce the risk?
Behaviour

how does our school observe the behaviour of students, staff and volunteers?
how does our school support students to behave safely?

Routines – can our school create a sense of predictability to reduce risk?
Training – can our school upskill staff and volunteers to reduce risk?
Communications – can our school promote child safety to reduce risk?
Resources and references

Commission for Children and Young People: Creating a Child Safe Organisation
Risk Management in Schools (education login required)
Government schools: Protecting Children - Mandatory Reporting and other obligations e-learning module (education login required)
Non-Government schools: Protecting Children - Mandatory Reporting and other obligations e-learning module
Victorian Registration and Qualification Authority: Child Safe Standards

Child Safety Risk Register template

This template is optional. Schools can use other risk templates to identify and monitor child safety risks.

Schools must tailor example content to be relevant to the school.

Not tailoring the sample content may result in non-compliance with Child Safe Standard 2 and Ministerial Order 1359.

The Child Safety Risk Register template is aligned with each of the 11 Child Safe Standards. The template includes:

pre-populated content for risk titles and descriptions, risk causes and risk consequences – schools do not need to change these columns
sample content for risk controls – schools need to change this content to ensure it is accurate for their local circumstances
a column for the school to record whether existing controls are sufficient (controls assessment)
additional columns for risk treatments (future action that will be taken by the responsible person) and dates for completion – schools need to complete these columns where required following the controls assessment.
Instructions for completing the template

Save your own copy of the template.
Consider the identified child safety risks for each standard, along with the causes and consequences relating to the risk.
Review the sample content in the ‘existing controls’ column and change to ensure it is accurate for your school’s local circumstances. These risk controls will refer to some of your child safety and wellbeing policies and procedures. You will need to refer to these policies when assessing the adequacy of the controls.
Assess whether your existing controls, when taken together, are sufficient to manage the identified risk. Take into account the identified risk causes and consequences.

If all existing controls are currently in place and they are considered sufficient to address this risk, select ‘Yes’.
If any existing controls are not in place or are not considered sufficient to manage the risk in your school, select ‘No’. Outline the actions that will be taken to address this in the treatment column. You may also need to change the existing controls column.

Add the position title of the person responsible for implementing the new treatments.
Add a date for when the new treatments should be in place.
Once the register is finalised, record the date at the top of the register and add a date for when the risk register will be reviewed. Risks should be monitored, reviewed and reported on every year. Risks may need to be reviewed more often if there is a child safety incident.
Make sure the principal approves the Child Safety Risk Register. Provide copies to relevant staff and ensure the register is available to members of the school community on request.

Possible next steps

Download and complete the Risk Register template (DOCX, 187KB)

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Updated 26 March 2026

Child safety risk management

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Develop your school’s child safety risk register

Schools

On this page

1 Assess the types of risks

Key questions

Key questions

Key questions

Key questions

2 Consider potential harm

3 Identify existing and new controls and treatments

Child Safety Risk Register template

Possible next steps

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Develop your school’s child safety risk register

Schools

On this page

1 Assess the types of risks

Key questions

Key questions

Key questions

Key questions

2 Consider potential harm

3 Identify existing and new controls and treatments

Child Safety Risk Register template

Possible next steps

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