Accessing school staff employment records
Information on how to access another person’s school staff employment records.
Looking for your records
If you are a teacher looking for your own records, including a Statement of Service, please see Employment records for current and former school employees.
On this page
More information specific to victim-survivors about how to access teachers’ records can be found at Accessing school records as a victim-survivor.
Restricted records
Personnel files
Personnel files contain detailed personal and sensitive information (including health information) which is confidential to that individual and their employer.
Personnel files are not released to the public.
Publicly available records
Summary employment history records
Summary employment history records are permanent records that become publicly available after set periods of time.
Open all
- 1863 to 1959: teacher record books
Record location
Public Record Office Victoria (PROV)
Access
The teacher record books from 1863 to 1959 are open to public viewing.
Information on accessing digitised versions of the contents of the books available at: Teacher records (1863-1959) | PROV.
See our how to get records from PROV page for details on how to create an account and search the PROV system.
- 1927 to 1982: salary history cards
Records location and reference
Public Record Office Victoria (PROV)
- For records at PROV between 1927 to 1973, quote this reference number for access: VPRS 10618/P0.
- For records at PROV between 1976 to 1979, quote this reference number for access: VPRS 10618/P1.
Access
The salary history cards available at PROV are open to public viewing.
See the how to get records from PROV page for details on how to create an account and how to order records for viewing in the PROV reading room.
- 1890 to 1975: leave cards
Record location
Department of Education, arranged in alphabetical order by employee name.
Access
Contact the Records team at the Department of Education at:
Email: archives.records@education.vic.gov.au
Phone: 1800 359 140
- 1893 to 1955: teacher list by school
Record location and reference
Public Record Office Victoria (PROV)
Quote this reference number for access: VPRS 13974/P0.
(The official name of these records is: Teacher Inventory by School).
Access
These records are open to public viewing at the PROV.
See our how to get records from PROV page for details on how to create an account and how to order records for viewing in their reading room.
What are school staff employment records
Includes teacher record books, service cards and more recently, electronic systems.
Updated 27 March 2026
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