Chinese Community Hall Hire (CCHH) Program Information Session Recording

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1 00:00:05,840 –> 00:00:07,760 Welcome to this presentation.

2 00:00:09,080 –> 00:00:15,283 We’re excited to have this opportunity to present about the Chinese Community Whole

3 00:00:15,283 –> 00:00:19,270 Hire programme, which we will refer to as CCHH during

4 00:00:19,270 –> 00:00:20,600 this presentation.

5 00:00:21,880 –> 00:00:26,995 The programme is delivered by the Multicultural Affairs Infrastructure Team,

6 00:00:26,995 –> 00:00:32,443 which sits in the Multicultural Affairs Division of the Department of Premier and

7 00:00:32,443 –> 00:00:33,440 Cabinet or DPC.

8 00:00:37,120 –> 00:00:40,402 Before starting, we would like to acknowledge the

9 00:00:40,402 –> 00:00:45,326 traditional owners of the country throughout Victoria and pay our respects

10 00:00:45,326 –> 00:00:49,200 to them, their culture and their elders, past and present.

11 00:00:51,800 –> 00:00:55,290 If you have any questions about this presentation,

12 00:00:55,290 –> 00:01:00,560 you can contact our team through our email, which you can see on the screen.

13 00:01:01,960 –> 00:01:05,440 The information is in our programme Guidelines.

14 00:01:06,120 –> 00:01:09,880 These are available on the CCHH web page.

15 00:01:11,080 –> 00:01:17,236 CCHH guidelines page numbers will appear in the bottom left corner of each slide

16 00:01:17,236 –> 00:01:20,960 if you’re looking for the right reference point.

17 00:01:24,640 –> 00:01:30,109 Key action from the recently completed Multicultural Review included the

18 00:01:30,109 –> 00:01:34,080 introduction of a Social Cohesion Values Commitment.

19 00:01:35,280 –> 00:01:41,366 All organisations receiving funding from the Victorian Government will be expected

20 00:01:41,366 –> 00:01:47,306 to follow a simple and universal set of Victorian values and commit to upholding

21 00:01:47,306 –> 00:01:48,480 social cohesion.

22 00:01:49,880 –> 00:01:55,240 Funded organisations must demonstrate that they champion social cohesion,

23 00:01:55,240 –> 00:01:59,080 reject division and contribute to community harmony.

24 00:02:00,440 –> 00:02:06,793 This action applies to all multicultural affairs grant programmes moving forward,

25 00:02:06,793 –> 00:02:09,040 including the CCHH programme.

26 00:02:12,720 –> 00:02:17,984 All Multicultural Affairs grants programmes include a new Victorian

27 00:02:17,984 –> 00:02:23,867 Government Values Statement which organisations are expected to uphold when

28 00:02:23,867 –> 00:02:25,880 delivering their projects.

29 00:02:27,240 –> 00:02:33,952 The new statement has two components, the existing Victorian Values Statement

30 00:02:33,952 –> 00:02:40,320 and a commitment to social cohesion when applying for the CCHH programme.

31 00:02:40,720 –> 00:02:45,362 To be eligible, your organisation must agree to uphold

32 00:02:45,362 –> 00:02:52,453 and promote the values and the commitment to social cohesion during the contracting

33 00:02:52,453 –> 00:02:52,960 stage.

34 00:02:53,280 –> 00:02:58,997 Successful recipients will be supported to understand their obligations in

35 00:02:58,997 –> 00:03:02,200 meeting this applicable department policy.

36 00:03:04,360 –> 00:03:11,038 When you have accepted the grant and are in contract with our department,

37 00:03:11,038 –> 00:03:18,348 failure to comply may constitute A breach which may incur consequences including

38 00:03:18,348 –> 00:03:25,387 suspension or repayment of the funding and activity and or termination of the

39 00:03:25,387 –> 00:03:26,199 contract.

40 00:03:30,320 –> 00:03:36,448 It is expected that your organisation will commit to upholding Victoria’s

41 00:03:36,448 –> 00:03:40,920 social cohesion while delivering your funded project.

42 00:03:42,080 –> 00:03:48,674 You will do this in your daily conduct as an organisation by supporting shared

43 00:03:48,674 –> 00:03:54,600 understanding and celebration, being respectful of different views and

44 00:03:54,600 –> 00:03:59,108 perspectives, creating an inclusive environment where

45 00:03:59,108 –> 00:04:05,619 everyone can belong, rejecting racism, vilification and discrimination in all

46 00:04:05,619 –> 00:04:06,120 forms.

47 00:04:07,640 –> 00:04:13,491 You are required to read, understand and make your employees,

48 00:04:13,491 –> 00:04:20,568 contractors and volunteers aware of the Victorian Government values in the

49 00:04:20,568 –> 00:04:23,400 commitment to social cohesion.

50 00:04:26,400 –> 00:04:33,342 What we will cover in the session Our presentation is designed to support you

51 00:04:33,342 –> 00:04:36,280 in completing a good application.

52 00:04:37,360 –> 00:04:43,174 We will therefore begin with a brief CCHH background and overview,

53 00:04:43,174 –> 00:04:49,770 then dedicated the remainder of the presentation to guiding you through the

54 00:04:49,770 –> 00:04:56,974 key parts of the guidelines registration process and how to access the application

55 00:04:56,974 –> 00:05:00,880 form and key questions for merit assessment.

56 00:05:02,560 –> 00:05:09,654 We will also step you through how to complete the CCHH Higher Activities Plan,

57 00:05:09,654 –> 00:05:16,480 which is a mandatory document for both small and large stream applications.

58 00:05:22,200 –> 00:05:29,631 The CCHH objective is to support Chinese community organisations through grant

59 00:05:29,631 –> 00:05:35,369 payments towards the venue, higher costs for their community

60 00:05:35,369 –> 00:05:39,320 gatherings, events and meeting activities.

61 00:05:40,720 –> 00:05:47,678 The programme will only support Chinese community organisations The programme

62 00:05:47,678 –> 00:05:54,458 will provide grants that enable the community organisation to pay for venue

63 00:05:54,458 –> 00:05:55,440 hire costs.

64 00:05:57,080 –> 00:06:00,991 The venue hires need to be for the gatherings,

65 00:06:00,991 –> 00:06:06,400 events and meetings of that same Chinese community organisation.

66 00:06:08,000 –> 00:06:14,710 Behind the main programme objective is the government’s aim to help Chinese

67 00:06:14,710 –> 00:06:20,978 communities celebrate and share their culture, history and traditions,

68 00:06:20,978 –> 00:06:27,688 build community connections and networks to participate in society and help

69 00:06:27,688 –> 00:06:34,840 Chinese Victorian community members to access social and cultural opportunities.

70 00:06:36,400 –> 00:06:42,318 All applications must show how their venue hires and planned activities will

71 00:06:42,318 –> 00:06:44,240 support these objectives.

72 00:06:49,620 –> 00:06:56,035 CCHH will offer grants up to 40, 000 to Victoria’s Chinese community

73 00:06:56,035 –> 00:07:03,474 organisations towards venue hire costs when a venue is hired for the purpose of

74 00:07:03,474 –> 00:07:07,380 your community or organisation activities.

75 00:07:08,720 –> 00:07:15,600 These include community gatherings, events and meeting activities.

76 00:07:16,480 –> 00:07:21,280 We will share some eligible activities in the next slides.

77 00:07:24,160 –> 00:07:30,777 Grant funds received from an application to the programme can only be used to pay

78 00:07:30,777 –> 00:07:33,360 for the costs of hiring a venue.

79 00:07:34,640 –> 00:07:41,042 No other costs associated with activities to be held at the venue can be supported

80 00:07:41,042 –> 00:07:42,200 by grant funds.

81 00:07:44,000 –> 00:07:50,460 If venue hire costs increase or are greater than the grant amount offered,

82 00:07:50,460 –> 00:07:56,920 the applicant organisation pays all costs above the approved grant amount.

83 00:07:59,800 –> 00:08:08,868 Applications have already opened and will close on the 30th of March 2026 at 3:00

84 00:08:08,868 –> 00:08:09,200 PM.

85 00:08:11,600 –> 00:08:18,246 We really encourage you to submit early to allow time for resolving any issues

86 00:08:18,246 –> 00:08:22,200 and especially if you have venue hires in May.

87 00:08:23,720 –> 00:08:27,000 Late applications will not be accepted.

88 00:08:28,760 –> 00:08:33,400 Funding outcomes are expected from April 2026.

89 00:08:34,960 –> 00:08:46,720 Venue hires proposed must only be between 15th of May 2026 and 15th February 2027.

90 00:08:48,760 –> 00:08:54,689 All applicants will be notified directly by DPC of the outcome of their

91 00:08:54,689 –> 00:08:55,760 applications.

92 00:09:00,640 –> 00:09:06,588 Funding Streams There are two funding streams available,

93 00:09:06,588 –> 00:09:09,720 small stream and Large Stream.

94 00:09:11,080 –> 00:09:16,880 Small stream is for eligible venue, higher costs of up to 10,000.

95 00:09:18,840 –> 00:09:27,131 Large stream is for eligible venue higher costs between 10,000 and $1.00 and 40,

96 00:09:27,131 –> 00:09:28,360 000 maximum.

97 00:09:31,280 –> 00:09:38,040 An organisation can only apply once and only under 1 funding strain.

98 00:09:40,360 –> 00:09:45,687 As stated earlier, if venue hire costs increase or are

99 00:09:45,687 –> 00:09:53,532 greater than the grant amount offered, the applicant organisation pays all costs

100 00:09:53,532 –> 00:09:55,760 above the grant amount.

101 00:09:59,600 –> 00:10:02,800 This is a really important slide.

102 00:10:04,120 –> 00:10:10,000 We are going to explain the difference between the two funding streams.

103 00:10:12,280 –> 00:10:18,880 The small stream, this is easier to access because it is

104 00:10:18,880 –> 00:10:21,080 eligibility driven.

105 00:10:21,280 –> 00:10:28,619 So an eligible organisation seeking a grant to hire an eligible venue for

106 00:10:28,619 –> 00:10:33,480 eligible activities is very likely to be funded.

107 00:10:35,080 –> 00:10:37,880 It has lower documentation requirements.

108 00:10:38,520 –> 00:10:42,160 Only the higher activities plan is required.

109 00:10:44,040 –> 00:10:51,441 There’s no much defunding requirement for venue hires and there is a lower

110 00:10:51,441 –> 00:10:59,040 reporting requirement at the end of the funded activities, the large stream.

111 00:11:01,240 –> 00:11:09,643 This is still easy to apply for but more competitive as applications will undergo

112 00:11:09,643 –> 00:11:13,640 both eligibility and merit assessments.

113 00:11:14,920 –> 00:11:21,549 That means assessors need more information from you and that not all

114 00:11:21,549 –> 00:11:24,240 applications will be funded.

115 00:11:27,240 –> 00:11:33,040 Quarts are required for all hires over 5000 when you apply.

116 00:11:35,480 –> 00:11:42,205 Hiring private commercial facilities such as hotels or function centres will

117 00:11:42,205 –> 00:11:48,320 require much the funding from the application applicant organisation.

118 00:11:51,320 –> 00:11:55,200 A copy of your organisation current bank statement is required.

119 00:11:55,200 –> 00:12:00,616 If much the funding for a private sector venue is required,

120 00:12:00,616 –> 00:12:07,658 you need to have at least the much the funding amount in the account when you

121 00:12:07,658 –> 00:12:08,200 apply.

122 00:12:09,760 –> 00:12:15,480 There is a higher standard of financial reporting at the end of the venue hires.

123 00:12:16,520 –> 00:12:23,756 You will need to provide copies of the invoices for all the venue hires and also

124 00:12:23,756 –> 00:12:29,920 banking evidence that these have all been paid by your organisation.

125 00:12:31,360 –> 00:12:37,118 If DPC doesn’t accept your final reporting as complying,

126 00:12:37,118 –> 00:12:41,160 we will request a return of grant funds.

127 00:12:44,640 –> 00:12:52,545 Eligibility overview All applicants must meet organisation eligibility,

128 00:12:52,545 –> 00:13:01,000 grant activity eligibility and mandatory documents eligibility requirements.

129 00:13:02,200 –> 00:13:09,760 We will explain each eligibility criterion in detail in the next slides.

130 00:13:11,840 –> 00:13:20,787 Organisation eligibility The CCHH guidelines includes details on the

131 00:13:20,787 –> 00:13:27,400 organisation eligibility criteria at pages 7 to 8.

132 00:13:29,800 –> 00:13:34,360 Information on who is not eligible is also included.

133 00:13:36,400 –> 00:13:41,318 Please read the eligibility details carefully before starting your

134 00:13:41,318 –> 00:13:42,200 application.

135 00:13:44,080 –> 00:13:47,995 Your organisation must agree that employees,

136 00:13:47,995 –> 00:13:54,609 contractors and volunteers will uphold and promote the Victorian Government

137 00:13:54,609 –> 00:13:59,656 Values Statement, which includes the commitment to social

138 00:13:59,656 –> 00:14:00,439 cohesion.

139 00:14:02,960 –> 00:14:07,440 Your organisation must be a Chinese community organisation.

140 00:14:08,280 –> 00:14:15,766 This means it must be owned and managed by a Chinese ancestry, language,

141 00:14:15,766 –> 00:14:23,561 faith or cultural community which services Chinese community members needs,

142 00:14:23,561 –> 00:14:25,920 customs and traditions.

143 00:14:27,320 –> 00:14:33,897 The organisation purpose, its reason for existing is to support

144 00:14:33,897 –> 00:14:40,680 people from Chinese ancestry, cultural, language or faith groups.

145 00:14:42,800 –> 00:14:50,008 Your organisation must be an incorporated legal entity registered under Consumer

146 00:14:50,008 –> 00:14:56,771 Affairs Victoria or the Australian Securities and Investments Commission or

147 00:14:56,771 –> 00:14:58,640 an Act of Parliament.

148 00:15:00,680 –> 00:15:07,875 Your organisation must have a current ABN matching your organisation name used in

149 00:15:07,875 –> 00:15:09,280 the application.

150 00:15:12,520 –> 00:15:20,210 Your organisation must be a not for profit registered under Consumer Affairs

151 00:15:20,210 –> 00:15:27,701 Victoria or Australian Charities and Not for Profits Commission, AC and C,

152 00:15:27,701 –> 00:15:35,491 Australian Securities and Investment Commission or a social enterprise with a

153 00:15:35,491 –> 00:15:43,382 clearly stated purpose of all mission related solely to supporting the Chinese

154 00:15:43,382 –> 00:15:45,079 community in Vic.

155 00:15:47,280 –> 00:15:53,616 Your organisation must not be the responsibility of another ministerial

156 00:15:53,616 –> 00:15:59,600 portfolio, for example Health, education and Sports and recreation.

157 00:16:00,920 –> 00:16:05,800 Your organisation must have no overdue reports with the department.

158 00:16:07,040 –> 00:16:09,520 If applying for large strain.

159 00:16:09,640 –> 00:16:14,240 Your organisation must provide evidence of much funding.

160 00:16:15,480 –> 00:16:25,400 Auspice arrangements are not eligible for CCHH grant activity eligibility.

161 00:16:27,240 –> 00:16:35,094 Venue Hire is the only eligible grant activity aligning with CCHH grant funds

162 00:16:35,094 –> 00:16:41,640 with only support payment of venue hire fees at eligible venues.

163 00:16:42,640 –> 00:16:45,080 No other costs are supported.

164 00:16:46,360 –> 00:16:51,829 If venue hire costs increase or exceed the grant amount offered,

165 00:16:51,829 –> 00:16:57,720 the applicant organisation will pay all costs above the grant amount.

166 00:16:59,600 –> 00:17:07,205 All other costs such as public liability insurance, cleaning, food and beverages,

167 00:17:07,205 –> 00:17:11,471 third party audio, visual and equipment hire,

168 00:17:11,471 –> 00:17:18,520 additional staffing or security must be paid by the applicant organisation.

169 00:17:21,200 –> 00:17:24,320 The only eligible cost is the hire of the venue.

170 00:17:28,120 –> 00:17:34,973 CCHH will give preference to the hire of venues owned and operated by community

171 00:17:34,973 –> 00:17:37,800 and not for profit organisations.

172 00:17:39,040 –> 00:17:43,320 Applications to use these venues are more likely to be funded.

173 00:17:44,400 –> 00:17:49,035 Examples include community centres, halls and hubs,

174 00:17:49,035 –> 00:17:55,454 facilities which belong to other multicultural community organisations,

175 00:17:55,454 –> 00:17:59,466 local council owned and operated facilities,

176 00:17:59,466 –> 00:18:04,280 neighbourhood houses and others listed on the screen.

177 00:18:05,480 –> 00:18:11,423 This list is included on page nine of the CCHH Guidelines,

178 00:18:11,423 –> 00:18:16,360 which also includes a list of ineligible venues.

179 00:18:18,640 –> 00:18:26,900 Ineligible venues What will not be funded Includes venues located outside of

180 00:18:26,900 –> 00:18:34,840 Victoria, private residential homes, any accommodation rooms or bedrooms.

181 00:18:41,720 –> 00:18:47,786 Hire of venues will be supported for activities that the department considers

182 00:18:47,786 –> 00:18:51,520 align with the objective of the CCHH programme.

183 00:18:52,520 –> 00:19:00,546 Examples include organisational and community meetings, community gatherings,

184 00:19:00,546 –> 00:19:06,309 cultural exhibitions, cultural celebrations and events,

185 00:19:06,309 –> 00:19:13,821 health and well being activities, sporting activities in tournaments and

186 00:19:13,821 –> 00:19:16,600 other listed on the screen.

187 00:19:18,880 –> 00:19:23,063 This list is available on page 10 of CCHH Guidelines,

188 00:19:23,063 –> 00:19:26,240 which also include ineligible activities.

189 00:19:27,120 –> 00:19:32,895 We encourage you to read pages 11 to 12 of the CCHH Guidelines,

190 00:19:32,895 –> 00:19:38,400 which include possible examples of venue and activity mixes.

191 00:19:43,080 –> 00:19:47,840 Hire of venues will not be supported for the following activities.

192 00:19:49,120 –> 00:19:55,547 Activities that the Department considers do not align with the objective of the

193 00:19:55,547 –> 00:19:58,360 CCHH programme or Victorian values.

194 00:19:59,480 –> 00:20:04,400 Family celebrations or events, for example weddings and birthdays.

195 00:20:05,440 –> 00:20:09,560 Conferences, overnight accommodation, bookings.

196 00:20:10,480 –> 00:20:15,040 Activities that promote or are undertaken for political purposes.

197 00:20:16,320 –> 00:20:21,140 Activities that are already receiving or seeking funding through other

198 00:20:21,140 –> 00:20:26,164 multicultural affairs programmes, for example multicultural festivals and

199 00:20:26,164 –> 00:20:26,640 events.

200 00:20:27,800 –> 00:20:33,090 Organisations or activities that are the responsibility of another ministerial

201 00:20:33,090 –> 00:20:33,760 portfolio.

202 00:20:36,920 –> 00:20:39,840 We will now talk about much defunding.

203 00:20:41,200 –> 00:20:45,880 Much defunding is only required for large stream applications.

204 00:20:45,880 –> 00:20:52,792 Hiring private commercial or for profit venues such as hotels,

205 00:20:52,792 –> 00:20:57,840 restaurants or private event facilities will.

206 00:20:57,840 –> 00:21:04,917 While we accept that in some cases this may be the only available facilities CCHH

207 00:21:04,917 –> 00:21:11,995 is not intended to support private sector venues and applicants to both small and

208 00:21:11,995 –> 00:21:17,519 large stream must seek value for money with public grant funds.

209 00:21:18,800 –> 00:21:19,360 Not much.

210 00:21:19,360 –> 00:21:26,192 The funding is required for applicants using not for profit community facilities

211 00:21:26,192 –> 00:21:27,880 with a large stream.

212 00:21:28,120 –> 00:21:32,683 Hiring private, commercial or for profit venues such as

213 00:21:32,683 –> 00:21:36,595 hotels, restaurants or private event facilities

214 00:21:36,595 –> 00:21:43,360 or space in private schools will require 50% match the funding from the applicant.

215 00:21:44,800 –> 00:21:49,060 This means that for every $1. 00 applied for, $1.

216 00:21:49,060 –> 00:21:55,452 00 must be provided as much the funding by the applicant Chinese community

217 00:21:55,452 –> 00:21:56,560 organisation.

218 00:21:57,240 –> 00:22:03,825 For example, if the CCHH programme grants you 2002

219 00:22:03,825 –> 00:22:11,056 1500 for one off hire of a private or commercial venue,

220 00:22:11,056 –> 00:22:19,320 you will need to match this contribution with 2500 live stream.

221 00:22:19,320 –> 00:22:24,763 Applicants that wish to hire a for profit venue must include the applicant

222 00:22:24,763 –> 00:22:30,278 organisation current bank statement as evidence of their ability to pay the

223 00:22:30,278 –> 00:22:31,440 matched funding.

224 00:22:31,600 –> 00:22:39,586 Please note in kind contributions are not eligible for consideration as much

225 00:22:39,586 –> 00:22:40,520 refunded.

226 00:22:43,760 –> 00:22:47,000 We will now talk about the mandatory documents.

227 00:22:48,120 –> 00:22:55,143 There are only three mandatory documents, Higher activities plan template,

228 00:22:55,143 –> 00:22:59,920 quotes of booking confirmation and bank statement.

229 00:23:01,440 –> 00:23:08,461 If you only apply to the small stream, you only need to complete and attach the

230 00:23:08,461 –> 00:23:10,480 Higher Activities Plan.

231 00:23:12,640 –> 00:23:19,101 This must be completed and attached as part of both small and large stream

232 00:23:19,101 –> 00:23:24,960 applications in order to be eligible and be considered for funding.

233 00:23:27,280 –> 00:23:30,840 We will step you through it in a couple of slides.

234 00:23:33,960 –> 00:23:42,188 For large streams only quotes or booking confirmation Quotes or booking

235 00:23:42,188 –> 00:23:51,217 confirmation from your selected venues must be supplied for all proposed hires

236 00:23:51,217 –> 00:23:52,359 over 5000.

237 00:23:53,600 –> 00:23:58,240 This should also be detailed in the Higher Activities Plan.

238 00:23:59,920 –> 00:24:06,120 Quotes should be current and no older than 60 days before application close.

239 00:24:07,400 –> 00:24:13,720 All quotes must explode GST or clearly show the GST component separately.

240 00:24:14,920 –> 00:24:20,291 If quotes do not clearly exclude GST or show it separately,

241 00:24:20,291 –> 00:24:27,721 the department will assume the quotes are GST inclusive and reduce your request by

242 00:24:27,721 –> 00:24:28,080 10%.

243 00:24:30,680 –> 00:24:31,880 Bank Statement.

244 00:24:33,240 –> 00:24:38,680 This is for live stream only and only if much refunding is required.

245 00:24:39,800 –> 00:24:45,808 It must be the organisation current bank statement at the date of application

246 00:24:45,808 –> 00:24:51,200 showing a balance that at least meets the much refunding requirement.

247 00:24:51,280 –> 00:24:56,640 The bank account must be in the name of the applicant.

248 00:24:56,720 –> 00:25:06,383 Organisation Statutory declarations and the personal bank accounts balances of

249 00:25:06,383 –> 00:25:14,946 members of the organisation are not acceptable form of much defunding

250 00:25:14,946 –> 00:25:23,999 evidence assessments and funding outcomes Assessment process will involve

251 00:25:23,999 –> 00:25:32,440 eligibility assessment for both small and large stream applications.

252 00:25:33,280 –> 00:25:40,483 At this stage all small stream applications that are eligible will be

253 00:25:40,483 –> 00:25:44,600 considered for funding merit assessment.

254 00:25:45,880 –> 00:25:52,104 This is a more intensive assessment which will be conducted for large stream

255 00:25:52,104 –> 00:25:53,560 applications only.

256 00:25:55,160 –> 00:26:04,062 Eligible applications will be evaluated based on the following Whether the Higher

257 00:26:04,062 –> 00:26:08,840 Activities plan align with CCHH objectives.

258 00:26:10,960 –> 00:26:17,184 Whether the applicant organisation clearly services the Chinese community in

259 00:26:17,184 –> 00:26:18,720 the proposed venue.

260 00:26:18,720 –> 00:26:22,960 Higher Activities will also benefit Chinese community members.

261 00:26:24,320 –> 00:26:33,010 Higher Activities Plan clearly completed with locations, dates, activities,

262 00:26:33,010 –> 00:26:34,840 course etcetera.

263 00:26:37,280 –> 00:26:44,132 Ministerial approval The Department will recommend selected applicants to the

264 00:26:44,132 –> 00:26:50,457 Minister who will make all final decisions at the end of the assessment

265 00:26:50,457 –> 00:26:51,160 process.

266 00:26:51,320 –> 00:26:56,840 All organisations will be notified of the outcome of their application by email.

267 00:26:57,680 –> 00:27:03,202 Successful organisations must enter into a Victorian Common Funding Agreement with

268 00:27:03,202 –> 00:27:04,200 the department.

269 00:27:08,920 –> 00:27:14,120 What we have here are the key application questions on the left.

270 00:27:17,480 –> 00:27:21,160 Read the questions carefully.

271 00:27:22,480 –> 00:27:27,320 Each of these questions is scored 25%.

272 00:27:29,880 –> 00:27:35,302 Please ensure to read the help text on the application form before responding to

273 00:27:35,302 –> 00:27:36,240 the questions.

274 00:27:37,840 –> 00:27:40,160 You must answer all the questions.

275 00:27:41,080 –> 00:27:43,960 Incomplete applications will not be eligible.

276 00:27:46,520 –> 00:27:54,534 The application form is available on Grand State away through the link you can

277 00:27:54,534 –> 00:27:57,680 see on the right of the screen.

278 00:27:59,360 –> 00:28:02,720 The link is available on CCHH web pages.

279 00:28:03,160 –> 00:28:06,332 If you are not registered on Grants Dataway,

280 00:28:06,332 –> 00:28:08,800 you will see the option to sign up.

281 00:28:10,480 –> 00:28:15,291 As stated earlier, all applicants must complete and attach

282 00:28:15,291 –> 00:28:18,880 the full Hire and Activities Plan template.

283 00:28:19,800 –> 00:28:24,560 This is available for you to download on the CCHH web page.

284 00:28:26,000 –> 00:28:31,381 You must submit all mandatory documents for the funding stream you choose to

285 00:28:31,381 –> 00:28:32,080 apply for.

286 00:28:33,440 –> 00:28:36,886 If you do not include all the mandatory documents,

287 00:28:36,886 –> 00:28:39,320 your application will be ineligible.

288 00:28:40,640 –> 00:28:46,340 Applications close at 3:00 PM on the 30th of March 2026,

289 00:28:46,340 –> 00:28:53,940 so all applications must be completed with all attachments already uploaded

290 00:28:53,940 –> 00:28:55,440 before 3:00 PM.

291 00:28:56,640 –> 00:28:59,720 Late applications will not be accepted.

292 00:29:03,680 –> 00:29:10,360 This is a completed example of the CCHH Higher and Activities Plan.

293 00:29:11,480 –> 00:29:16,820 You must use the CCHH Higher Activities Plan template,

294 00:29:16,820 –> 00:29:22,160 which you will be able to access on the CCHH web page.

295 00:29:25,000 –> 00:29:31,400 We have a screenshot on the screen so you see how it looks like.

296 00:29:33,880 –> 00:29:36,960 The following general information is required.

297 00:29:37,920 –> 00:29:41,452 The name of your organisation and address, key,

298 00:29:41,452 –> 00:29:47,265 contact person and their email address, and the funding strain you’re applying

299 00:29:47,265 –> 00:29:47,559 for.

300 00:29:49,040 –> 00:29:55,000 The template also has seven columns and you must complete each one of them.

301 00:29:57,480 –> 00:30:02,925 You must include information on your planned higher dates,

302 00:30:02,925 –> 00:30:08,000 the names and addresses of the proposed higher venues,

303 00:30:08,000 –> 00:30:14,461 the type of venue for example, if it’s for profits or not for profit,

304 00:30:14,461 –> 00:30:18,614 short description of the planned activities,

305 00:30:18,614 –> 00:30:25,904 the confirmed higher costs and quotes or booking confirmation for large stream

306 00:30:25,904 –> 00:30:26,920 applicants.

307 00:30:28,400 –> 00:30:34,591 Other grant funds will be applied to the higher and any much defunding

308 00:30:34,591 –> 00:30:41,480 contribution for large stream applicants using commercial or for profit veins.

309 00:30:44,880 –> 00:30:49,000 This is a reminder about return of grant funds.

310 00:30:50,360 –> 00:30:57,006 Regardless of the size of the grant, any grant funds not spent on the eligible

311 00:30:57,006 –> 00:31:03,652 activity and any unspent or leftover grant funds must be declared and returned

312 00:31:03,652 –> 00:31:05,839 in full to the department.

313 00:31:09,640 –> 00:31:15,000 That is a process that will take significant time and effort from you.

314 00:31:15,520 –> 00:31:22,790 So we really do age you to only request up to the amount of grant funding you

315 00:31:22,790 –> 00:31:26,240 actually need to pay the venue hires.

316 00:31:30,160 –> 00:31:32,400 This concludes the presentation.

317 00:31:33,440 –> 00:31:38,754 If you require further information or have any questions,

318 00:31:38,754 –> 00:31:46,358 please refer to the CCHH web page or send an email to the team and we will respond

319 00:31:46,358 –> 00:31:47,000 to you.

320 00:31:48,120 –> 00:31:53,200 The links to the web page and our email address are on the screen.

321 00:31:54,480 –> 00:32:06,000 You can also call us on 1300112755 and ask to speak to the CCHH team.

322 00:32:07,240 –> 00:32:11,480 Thank you for your interest in the CCHH programme.

Updated 13 March 2026

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