Grants - understanding in-kind contributions
Many grants request a co-contribution from applicants. ‘In-kind’ support is often accepted as an alternative. This includes donated goods, services or volunteer work to support a project.
On this page
- What is an in-kind contribution?
- How do you calculate your in-kind contribution?
- Example of how to calculate your in-kind contribution
- Do you need to provide evidence of in-kind contributions?
- Further information
What is an in-kind contribution?
An in-kind contribution is a contribution of a good or a service other than money.
Some examples include:
- voluntary labour (for example, painting work)
- donated goods (for example, kitchen equipment)
- donated services (for example, professional advice from an architect)
How do you calculate your in-kind contribution?
The calculation of your in-kind contribution is based on your best estimates.
The following figures may help guide you:
- calculate volunteer general labour at $20 per hour
- calculate volunteer specialist labour (for example, engineer or architect) at $45 per hour
- calculate donated goods at the price you would pay for them if they were not donated
Example of how to calculate your in-kind contribution
| Goods/service to be provided | Organisation/Supplier | Number of Hours | Rate per hour | Total Value $ |
|---|---|---|---|---|
| Architectural drawings | Smith Consulting | 10 | $45 | $450 |
| Labour to paint the new community hall – 5 people | Members of XYZ community organisation | 10 | $20 | $200 |
| Donation of new kitchen equipment | Commercial Kitchens Ltd | n/a | n/a | $4000 |
| Total | $4650 |
Do you need to provide evidence of in-kind contributions?
In-kind contribution calculations
If you have in-kind contributions that count towards your organisation’s funding contribution for an activity, you may be asked to outline in-kind contributions as part of your application:
- as part of budget proposed in the application form (all applications)
- as a completed In-Kind Contributions Worksheet submitted with your application form (requested only for funding categories where minimum matched contributions apply, such as community infrastructure)
To help you with evidence of in-kind contributions, download the:
In-Kind Contributions Worksheet Word 128.58 KB (opens in a new window)
In-kind contributions received
You do not need to submit written records of in-kind contributions received for your activity. However, it is your organisation’s responsibility to keep written records (e.g. letter of donations or receipts) of the in-kind support committed or received. These records should be available upon request by the Office of Multicultural Affairs and Citizenship.
Further information
For more information contact multicultural-festivals.events@dffh.vic.gov.au(opens in a new window) or call 1300 112 755.
Updated 1 November 2023
About the VIC Government
- The Premier and ministers
- Find a Vic Gov department, agency or service
- Strategies and policies
- Inquiries and royal commissions
Grants and programs
Jobs and careers
Arts, culture and heritage
Business and the workplace
- Mentally Healthy Workplaces Framework
- Portable Long Service Authority
- Victoria’s racing industry
- Workforce Inspectorate Victoria
- Liquor licensing, sale and supply
Communities
- Children
- First Peoples - State Relations
- Finding records
- Gender equality & women’s leadership
- LGBTIQA+ equality
- Multicultural communities
- Seniors Online
- Veterans support and commemoration
- Volunteering in Victoria
- Youth Central
Education and training
- Victorian Early Childhood Regulatory Authority
- Early childhood education – information for professionals
- Kinder: Best Start, Best Life
- Education – information for parents
- Schools.Vic - information for schools
- Education grants, programs, awards and events
- PROTECT
- TAFE, training and universities sector
- TAFE Victoria
- Victorian Skills Authority
- Apprenticeships Victoria
- Learn Local
Environment, water and energy
Finance and economy
Health and social support
- Family violence reform
- NDIS Worker Screening Check
- NDIS and disability services and support in Victoria
- Patient Review Panel
- Transforming Trauma Victoria
Housing and property
Law and justice
- Adoption
- Births, deaths and marriages
- Honorary justices
- Machete ban
- Safeguarding Victorians against terrorism
- Stolen Generations Reparations Package
- Victims of Crime
- Victorian Racing Tribunal
Safety and emergencies
- Emergency Recovery Victoria
- Victorian Emergency Relief and Recovery Foundation
- Emergency Recovery Resource Portal
- How well do you know fire
- Fire Services Reform
- Water safety
- Marine Search and Rescue
Science and technology
- Data sharing and open data
- Data.vic - discover and access Vic Gov open data
- Developer.Vic - portal for API developers
- Go.vic URL shortener
- Vic Gov IT project dashboard
- Victoria’s free public wi-fi network
- Cyber security in the Victorian Government
Sport and recreation
Traffic and transport
- Cameras Save Lives
- Transport Fines
- Getting Around
- Transport Planning
- Transport Future
- Climate Change and transport
- Future Directions For Transport
- Transport projects
- Ports and Freight
Working in the Victorian Government
- Single Digital Presence home
- Accommodation and Library Services
- Executive employment in the Victorian public sector
- Budget, procurement and funding
- Careers in the Victorian Government
- Council and Regulator Toolkit
- Guidelines for working in government
- Join a government network
- Standards and guidelines
- VicFleet CarPool
- Victorian Government style guide