Mandatory documents

All Applications

The following document is mandatory for both Small and Large stream applications. It must be included for your application to be eligible and to be considered for funding.

Mandatory document:	Requirements
Hire Activities Plan template -Timetable of hired venue(s) use, hire costs, and planned activities	You must use the CCHH Hire Activities Plan template for this. CCHH Hire Activities Plan Word 599.89 KB (opens in a new window) In the template you must include information on your planned hire dates, the proposed hire venue(s), a description of the planned activities, and the confirmed hire costs.Applicants must clearly identify how the grant funding (and any matched funding contribution) will be applied against each venue hire.

Mandatory document:

Requirements

Hire Activities Plan template -Timetable of hired venue(s) use, hire costs, and planned activities

You must use the CCHH Hire Activities Plan template for this. CCHH Hire Activities Plan Word 599.89 KB (opens in a new window) In the template you must include information on your planned hire dates, the proposed hire venue(s), a description of the planned activities, and the confirmed hire costs.Applicants must clearly identify how the grant funding (and any matched funding contribution) will be applied against each venue hire.

Large stream only

In addition to the Hire Activities Plan above, the following documents are also mandatory for Large stream applications seeking over $10,000 in grant funding. They must be included for your application to be eligible and to be considered for funding.

Mandatory document:	Requirements
Quotes or booking confirmation	Quote(s) or booking confirmation(s) from your selected venue(s) must be supplied for all proposed hires over $5,000. These should also be detailed in the Hire Activities Plan.Quotes should be current and no older than 60 days before applications close.All quotes must exclude GST (or clearly show the GST component separately).If quotes do not clearly exclude GST or show it separately, the department will assume the quotes are GST inclusive and reduce your request by 10 per cent.
Bank Statement (only required if Matched funding is required)	Acceptable evidence of any required matched funding includes your organisation’s current bank statement at date of application showing a balance that at least meets the matched funding requirement (account must be in the name of the applicant organisation)Statutory declarations and personal bank account balances of members of the organisation are not an acceptable form of matched funding evidence.

Mandatory document:

Requirements

Quotes or booking confirmation

Quote(s) or booking confirmation(s) from your selected venue(s) must be supplied for all proposed hires over $5,000. These should also be detailed in the Hire Activities Plan.Quotes should be current and no older than 60 days before applications close.All quotes must exclude GST (or clearly show the GST component separately).If quotes do not clearly exclude GST or show it separately, the department will assume the quotes are GST inclusive and reduce your request by 10 per cent.

Bank Statement (only required if Matched funding is required)

Acceptable evidence of any required matched funding includes your organisation’s current bank statement at date of application showing a balance that at least meets the matched funding requirement (account must be in the name of the applicant organisation)Statutory declarations and personal bank account balances of members of the organisation are not an acceptable form of matched funding evidence.

Updated 20 February 2026

2025-26 Chinese Community Hall Hire Program Guidelinespdf904.81 KB

Economic Growth Statement

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Mandatory documents

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Large stream only

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