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Appendix B: Child Link Users under the Child Wellbeing and Safety Act 2005

Appendix B in the Child Link Secretary’s Guidelines.

Child Link User Child Link User’s purpose of access, use and disclosure Authorised by
The Secretary to the Department of Education To identify children who are not participating in services for which they may be eligible and to assist in the provision of education, care, and services to those children. n/a
The Secretary to the Department of Health To identify children who are not participating in services for which they may be eligible. n/a
The Secretary to the Department of Families, Fairness and Housing To identify children who are not participating in services for which they may be eligible.For the purpose of the performance of the Secretary’s functions, and the exercise of the Secretary’s powers, under the Children, Youth and Families Act 2005 n/a
The Principal Commissioner for Commission for Children and Young People To perform the Principal Commissioner’s statutory functions. n/a
A person employed by the Secretary to the Department of Education or otherwise engaged by the Secretary To identify children who are not participating in services for which they may be eligible and to assist in the provision of education, care and services to those children.To perform functions relating to systems administration of the Register.For the purpose of data management in accordance with section 46H.For the purpose of de-identifying confidential information and to provide that de-identified information under section 46O. Secretary to the Department of Education
A person employed by the Secretary to the Department of Health or otherwise engaged by the Secretary To identify children who are not participating in services for which they may be eligible. Secretary to the Department of Health
A person employed by the Secretary to the Department of Families, Fairness and Housing or otherwise engaged by the Secretary To identify children who are not participating in services for which they may be eligible.For the purpose of the performance of the Secretary to the Department of Families, Fairness and Housing’s functions, and the exercise of the Secretary’s powers, under the Children, Youth and Families Act 2005. Secretary to the Department of Families, Fairness and Housing
A person employed or engaged by a council in relation to childhood services implementation or policy To identify children in the municipal district who are not participating in services for which they may be eligible and to assist in the provision of education, care and services to children in the municipal district who may be eligible to participate in services.To monitor and plan council services for children residing in the municipal district. Chief Executive Officer of the council
A nurse employed or engaged by a council to provide maternal and child health programs for a Maternal and Child Health service To provide care and services to children attending the Maternal and Child Health service. Chief Executive Officer of the council
A nurse employed or engaged by an entity that provides maternal and child health programs on behalf of a council for a Maternal and Child Health service To provide care and services to children attending the Maternal and Child Health service. Person who has overall management and control of the Maternal and Child Health service
A nurse employed or engaged by the Secretary to provide maternal and child health advice through a state-wide telephone service To provide care and services to children or families who access the state-wide telephone service. Secretary to the Department of Health
A person employed or engaged by the Victorian Aboriginal Health Service Co-operative Limited in relation to childhood services implementation or policy To identify children enrolled with the Service or entitled to services provided by the Service who are not participating in services for which they may be eligible and to assist in the provision of education, care and services to those children.To monitor and plan services for all children enrolled with the Service. Chief Executive Officer of the Service
A registered medical practitioner, nurse or midwife employed or engaged by the Victorian Aboriginal Health Service Co-operative Limited engaged in providing maternal and child health programs To provide care and services to children attending the maternal and child health program. Chief Executive Officer of the Service
A registered early childhood teacher providing education and care to children at an approved education and care service To provide education and care and related services to children enrolled at the education and care service. Approved provider of the service
A school nurse manager To assist in the monitoring, planning and provision of care and services to children enrolled in schools within the geographic region for which the school nurse manager is responsible. Secretary to the Department of Education
A school nurse To provide care and services to children enrolled at the school to whom the nurse provides school nurse services Secretary to the Department of Education
A principal of a government school To provide education and care and related services to children enrolled at the school.To monitor and plan services for children enrolled at the school. Secretary to the Department of Education
A registered teacher employed or engaged by a Government school to provide instruction or other education services to students at the schoolAny other person employed or engaged by a non-Government school to provide health or welfare services for students at the school To provide education and care and related services to children enrolled at the school.To monitor and plan services for children enrolled at the school. Principal of the Government school
A principal of a non-Government school To provide education and care and related services to children enrolled at the school.To monitor and plan services for children enrolled at the school. Person or body responsible for the governance, conduct or management of the school
A registered teacher employed or engaged by a non-Government school to provide instruction or other education services to students at the schoolAny other person employed or engaged by a non-Government school to provide health or welfare services for students at the school To provide education and care and related services to children enrolled at the school.To monitor and plan services for children enrolled at the school. Principal of the non-Government school
A person employed by the Commission for Children and Young People or otherwise engaged by the Commission To perform the functions of the Principal Commissioner for or on behalf of the Commissioner. Principal Commissioner for Commission for Children and Young People
A prescribed person in accordance with the regulations The purpose prescribed in relation to the person. In accordance with the regulations
A person who is employed or engaged by an entity to provide maternal and child health programs for a non-council Maternal and Child Health provider To provide care and services to children attending the non-council Maternal and Child Health provider. Person who has overall management and control of the non-council Maternal and Child Health provider
The principal officer of an Aboriginal Children in Aboriginal Care provider To perform any function or exercise any power specified in the authorisation under the Children, Youth and Families Act 2005. Secretary to the Department of Families, Fairness and Housing
A person employed or engaged by an Aboriginal Children in Aboriginal Care provider To perform any function or exercise any power specified in the delegation under section 18B of the Children, Youth and Families Act 2005. Principal officer of the Aboriginal Children in Aboriginal Care provider
The principal officer of an Aboriginal agency that is not also an Aboriginal Children in Aboriginal Care provider To perform case management functions for a child or class of children subject to a protection order or a permanent care order under the Children, Youth and Families Act 2005. Secretary to the Department of Families, Fairness and Housing
A person employed or engaged by an Aboriginal agency that is not also an Aboriginal Children in Aboriginal Care provider To perform case management functions for a child or class of children subject to a protection order or a permanent care order under the Children, Youth and Families Act 2005. Principal officer of the Aboriginal agency
The chief executive officer (however described) of a community-based child and family service or out of home care service To perform case management functions for a child or class of children subject to a protection order or a permanent care order under the Children, Youth and Families Act 2005. Secretary to the Department of Families, Fairness and Housing
A person employed or engaged by an out of home care service or a community-based child and family service To perform case management functions for a child or class of children subject to a protection order or a permanent care order under the Children, Youth and Families Act 2005. Chief executive officer (however described) of the home care service or community-based child and family service
A person employed or engaged by an Aboriginal-led organisation in relation to childhood services implementation or policy To identify children enrolled in a service provided by the organisation who are not participating in services for which they may be eligible or children entitled to services provided by the organisation who are not participating in services for which they may be eligible and assist in the provision of education, care and services to those children.To monitor and plan services for all children enrolled in a service provided by the organisation. Chief executive officer (however described) of the Aboriginal-led organisation in relation to childhood services implementation or policy
A person employed or engaged to provide student support services in a school To identify and plan health and wellbeing services for children enrolled at the school.To provide health and wellbeing services to children enrolled at the school. Secretary to the Department of Education
A nominated supervisor of an approved education and care service or approved children’s service To provide education and care and related services to children enrolled at the service. Approved provider of the approved education and care service or approved children’s service

[12] The Disability Services Commissioner is listed as a Child Link User and Child Link Authoriser under the Child Wellbeing and Safety Act; however, the Disability Services Commissioner has been decommissioned following the transfer of Victorian disability services to the National Disability Insurance Scheme and as such is not listed here.

Updated 26 March 2026

Child Link Secretary’s Guidelinespdf478.08 KB

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