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Case studies: how school records can help

Examples of the different ways school records can help your family research.

On this page

These 3 case studies provide real examples of the different ways school records can help your family research.

1) I want to find enrolment records of a family member

My story

I have a family member that, I believe, lived in Beaufort in the 1860s and was the child of a gold miner. I think they would have likely gone to school in the mid-1860s. I would like to find out any information I can on them.

The steps I took

  1. I searched the Victorian Government Schools Directory and found that the Public Record Office Victoria (PROV) has some records from Beaufort school.
  2. I followed the link from the directory to the PROV site and found that they hold pupils registers covering 1864 to 1882 in reference number VPRS 8973/P1.
  3. I then needed to sign up to PROV so I went back and followed the advice on the School Records site on how to sign up to be allowed to order records from PROV.
  4. Once signed up, I requested the pupil register through the PROV online ordering system. It told me when my request would be ready for me.
  5. I went to the PROV reading room in North Melbourne. The ‘Contact Us’ page on the PROV website had handy advice on how to get there.

The result

The pupils register was waiting for me and I used my phone to take some excellent images (see below) of the register that included an entry on my family member.

These images are from the Register of the Common School. These registers had the same role as pupils registers except they did so during the common school period from 1862 to 1872.

The front top of a pupil register that clearly shows it Is for Beaufort School and it is register number 60

An open page of the Beaufort School Pupil Register and you can clearly see the names of students and dates

2) I want a class photo of a family member

My story

My aunt was in Grade 6 at Albert Park Primary School in 1982. I want to give her a copy of a class photo that she is in because she has lost all her class photos.

The steps I took

  1. I googled ‘Albert Park Primary School’ and was taken to the entry on Albert Park Primary School in the Victorian Government Schools Directory.
  2. The directory entry stated that Albert Park Primary School was still open, but that the records had been transferred to the Records team in the Department of Education. So I emailed them at archives.records@education.vic.gov.au.

The result

The Department of Education sent me a digitised copy of a class photo from 1982 that included Year 6 children.

I received the photograph and aunty was glad to see the faces of her classmates and herself. She also didn’t mind my gentle ribbing about her 1982 hairstyle!

3) I want to learn what school was like for my family member

My story

My parents were at Keon Park Technical School in 1988. I am aware of most elements of their lives but want to know what their school life was like. Keon Park Technical School closed long ago.

The steps I took

  1. I thought the Department of Education’s School Records website might have advice for me.
  2. I read in the guide on the site (Understanding administrative school records) that school yearbooks or magazines can have information on the ‘culture’ of the school.
  3. I checked the Victorian Government Schools Directory and found that school records from Keon Park Technical School were stored at the Public Record Office Victoria (PROV).
  4. I visited the PROV website and signed up as a user.
  5. I searched the PROV system and found that they have a Keon Park Technical School magazine from 1988. It is in the PROV reference VPRS 9643/P1.
  6. I ordered the magazine through the PROV online ordering system.

The result

A few days later I went in to PROV in North Melbourne where the magazine was waiting for me. I took digital images of relevant pages of the magazine.

The school magazine contains many items that give insights into the culture of the school. These included:

Education & training

Updated 27 March 2026

About the VIC Government

Grants and programs

Jobs and careers

Arts, culture and heritage

Business and the workplace

Communities

Education and training

Environment, water and energy

Finance and economy

Health and social support

Housing and property

Law and justice

Safety and emergencies

Science and technology

Sport and recreation

Traffic and transport

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